How to See Who Has Access to Your Google Drive Files?
It is very easy. Follow the steps I have shared below to check who has access to your Google Drive files on Browser and Mobile App. On PC Browser; On Mobile App;
Click on the 3-dot menu icon on the file for which you wish to check the access.
Here click on Manage Access.
Here you will see the list of persons who has access to your Google Drive files along with permission level.
It will show you the list of users that currently have access to that file as a viewer or an editor. In case, the file is yet to be shared with anyone, only the original creator of the file will be listed. The status of the shared user can be that of a viewer who can only view the contents of the file but won’t be able to make any changes by editing that file. The ones who have the permission level set to Editor, can further edit the current file and add or remove data to it. More than one user can be set as an editor for a single file depending upon the situation. This usually happens when you are in an office setup working on a single project with a team of other people.
Set Accessibility for a User on a File in Google Drive
Before I provide you the steps for changing the permission status of a Google Drive file for any person with whom the file is shared, let us know why there is a need for setting various levels of accessibility for a file. Let’s say you are working with a team of people on a project. Naturally, the same file will be shared with the team members. Now, after a month or two, if two people leave the work or the team. If their accessibility is not necessary anymore, you can remove them from accessing the file. You can do this only when you know how to see who has access to the Google Drive files. If you had been the original creator of the file, you may also give it up in case you are leaving the project or the team. Then the new editor of the file can remove your accessibility from that file.
How to Share a File with Someone on Drive?
Here are the steps to share a file on Google Drive with anyone. Once you share the file, a pop will show up at the bottom left corner of the screen that says “ Access Updated”. Alternatively, if you want to externally share the file as a link embedded on any social media or website, then follow the steps below.
Remove Someone’s Access from a File on Google Drive
Here is how to remove someone’s access from any Google Drive File that you previously shared with them.
Conclusion
That’s it. This completes the explainer regarding how to see who has access to your Google Drive files. To ensure that only the people genuinely associated with a file have access as viewers, editors or commenters, follow the tips I have shared. I hope this guide helped you out in keeping track of the accessibility status of your GDrive files.
